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Zoom Pro: Should You Upgrade? Confused about the differences between the paid and free versions of Zoom? Learn everything you need to know right here. Many of these queries come from viewers who watch our tutorial videos and wonder why the features they see on their Zoom apps are not exactly the same as the ones we show here.
So to start, just go to the Zoom pricing page for your country. As the pandemic continues, expect that there might be some further changes to security in both versions. Essentially, though, there are just three major differences between the free and paid versions. When it comes to calls in particular, all versions come with unlimited one-on-one calls. However, when a third person gets added into the mix, things change. The call can only last for a maximum of 40 minutes.
Meanwhile, the paid version removes that restriction, regardless of the size of the group. With the Pro version, however, you can record directly into the cloud, which you can easily share with other members. Additionally, you can purchase more storage if you need to store a lot of meetings on the cloud. Basically, the paid version of Zoom lets you determine which data centers handle your calls.
Take note, though, that there may be a performance hit if you turn off a lot of data centers. If we take a look along the bottom, there are a few extra menu options on my Paid version.
I did this because I want to illustrate something to you. Until we reach the options for virtual backgrounds, that is. Meanwhile, on my more powerful computer, Zoom Basic lets me add video backgrounds as well, simply because its processing power can handle it.
Again, the features are identical between the two: locking the meetings, turning screen sharing and chat access on and off, allowing participants to name and rename themselves, and so on.
The screen sharing options are virtually identical, too! The recording options are where things differ, though. As mentioned earlier, the free version only allows you to record to your local storage, while the Pro version lets you save your recorded calls to the cloud.
On Zoom Basic, go into Settings and scroll down. Once you turn it on, it will be available to you there in the menu the next time you start a conference call. This is a great window to have open, so you can easily control the flow of the meeting.
In the free version, you can create a link to invite people to your meeting. The paid version shows you a few more options, though, like automatic integration into email. Also, both versions include a password, should you want to password-protect your meeting. These facilitate dynamic interaction and feedback during the meeting. The difference between Zoom paid and the Zoom free version, that's today on Dotto Tech. Steve Dotto here, how the heck you doing this fine day?
And today, I wanna take on the topic of the difference between the free version of Zoom and the paid version of Zoom. Now, it's important to recognize that as I record this particular demo, we're right in the middle of the, I hope we're in the middle, of the COVID shutdown. I've been staying at home now for something around 40 or 45 days and my hair is starting to show the wear and tear of not having the attention of a good barber, so I apologize for the Chia Pet type look. Obviously, Zoom has become a very big story as so many of us are doing our business meetings and connections online now, so many people have a question between the free and the paid version.
And that problem is kind of exacerbated by the fact that we've done so many demos now on Zoom and people look at the screens that I show them on our channel and they look at the screens that they have on the options they have on their computer and they think perhaps that some of the differences are between the paid and the free version, and that's not always the case.
Sometimes it's the case but not always the case. So I thought, since I spend so much time answering questions on the difference between the Zoom free, or Zoom Basic as I call it, and Zoom Pro, that we would cover it today. And here's the best place for us all to start is just go to the Zoom pricing page for your country.
I'm here in Canada so all of the pricing is in Canadian dollars, but if you take a look here, they'll have a list of all of the different services that are included for free. Now, as the epidemic continues, Zoom might be modifying some of the different security settings that they offer in the Free and the Pro version, so some of these things might suddenly change, but essentially, philosophically, there is one major difference between the free and the paid version. As far as almost all of the functionality, they are identical.
The difference is with the free version, you can have unlimited calls one-on-one if you're just having a conversation with one other person. Unlimited time and unlimited number of calls. If you're having more than two people in the call, as soon as you have a third person in the call, you're limited to 40 minutes on the free version.
You can have up to a hundred people but you're still limited to 40 minutes. If you upgrade to the Pro version, you have no time, well, you have a hour time limit now on your Zoom calls, 24 hours with groups up to So that is the biggest difference and that alone is what justifies paying for the Pro account as opposed to the Free account. That's the number one difference. The number two difference is if we scroll down, if you look through all of the different features here and you go into the Web Conferencing Features, you'll find that we have the ability to record all of the calls in the free version but you can only record it to your computer.
You can record the calls onto your computer. With the Pro version, you can record into the cloud, so you have a cloud-based recording that you can more easily share with other members of the meeting. But you're limited to a gigabyte of space, so you can save a couple of meetings if they're not too long, but you can't save that many meetings with one gigabyte.
You have to go in and constantly clean it out. You can purchase more storage if you choose to store more meetings online on the cloud, but that's the second big difference.
The third big difference you're not gonna see here all that evidently but the third one is an upgrade that they've done to the service to address the fact, to address the security concerns that many people have with Zoom calls being routed through different data centers. A lot of privacy concerns and security concerns indicate that we want to have our Zoom calls routed through, say, North American or European data services and not through ones that are based in China.
So with the paid system, you can actually determine what data centers process your calls. Now, there will be a performance hit if you turn off too many data centers, which is basically load balancing your calls, but you can increase the level of security that you might have that you might desire internally as well with the paid version. And those are the biggest differences. All of the rest of the differences are very small and very subtle.
But people get a little bit confused, I think, because when they look at their screen, sometimes some of the features are not available. And there's two sets of features that they were specifically talking about. The first set of features are the features regarding green screen and adding a virtual background. Now, we've got a really nice video where we show you how to add a virtual background, a virtual video in the background, or use a green screen to even improve the quality of the virtual background more.
Now, a lot of people don't have all of these options in their version of Zoom and they think, erroneously, that that's because they have the free version and not the paid version. In fact, it has nothing to do with it being paid or free. Instead, Zoom actually looks at the capabilities of the hardware that you're driving your, that you're having your meeting on.
And if you don't have enough processing power to properly resolve all the background and key out that background and put the virtual background in as a still or as a video, then Zoom won't give you the option to do that.
It comes down to how much processing power you have, whether or not these options appear. So that is probably the point where most people have confusion. It's not whether it's paid or free.
It's how much horsepower you have on your computer. Okay, let's do this. I'm gonna launch my free version of Zoom here on my desktop and my paid version here on my notebook computer. And I'm gonna bring up the windows and I'm gonna compare the two feature-by-feature so that if we've missed anything or so you can understand it better, we can go through them here now.
So here we've got the paid version, here on my notebook computer. Now, this is an older MacBook Pro. And on my new, very new Mac mini, a very powerful system here, I've got the free version running right here. And if we take a look along the bottom, we'll see that there are a few extra menu options that I have on my paid version which I can explain to you as we go through. But let's start with the video story, the business that I was talking about earlier.
If I go in and I open my video settings right here, here it is on my free version, and let's open it as well on the paid version here, we can see that we've got all the same settings until we go here. Let's go into that Virtual Background. Because this is an older MacBook and this MacBook doesn't have quite as much processing power as my new one and we take a look here, I have the ability to choose a virtual background but they're all static backgrounds.
I can turn it on and off the green screen, but I've got images that I can put in the background. Let's take a look at my free version which is on a more powerful computer. I go into the Virtual Background and I have the ability to add video backgrounds as well because there's more processing power here. It's not always gonna be the free or the paid version. There are other parameters that might determine the features and functions that you have available to you.
So that's number one. Let's quickly go through a few of the other features that we have here, the most important ones. Security is of course always important, and almost all of the security features are identical between the two.
Here, we have the ability, if we look at the free and the paid version, have the ability to lock meetings once they've started, to have the meeting room in place, to turn on and off access to the screen share and the chat and allowing participants to name and rename themselves.
So the privacy settings, as far as security, are identical in both the free and the paid version. As we go along, our screen sharing options are virtually identical. The recording options are going to be different. In the free version, I'm only gonna be able to record to local computer, whereas with the paid version, of course I can record to the cloud or to my local computer.
It's just not enabled yet.
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